Several organizing challenges commonly occur with my clients. A few months ago, I had the pleasure of talking with my friend, John Hunt, from Smead, about the top five organizing challenges and strategies for overcoming them. I’m thrilled to share these two podcasts with you.

If you’re stuck or overwhelmed or know someone who is, keep reading. You’ll learn how to shift your perspective, engage new strategies and possibilities, and confidently take next action steps forward.

Top 5 Organizing Challenges . . .

1. Transitions

Life transitions such as a move, new job, birth of a child, or loss of a loved one can create “situational” or temporary disorganization. Transitions can be overwhelming because they can involve something unfamiliar. Current organizing systems may no longer work and require adjustments. Watch the video (Part 1) to learn transition strategies like making a list of areas that need editing and organizing or recalling other past transitions that were successfully navigated.

2. Papers

While we live in a digital age, papers are still a big organizational challenge. Overstuffed and outdated files, unopened mail, and the management of paper can easily cause us to feel overwhelmed. Watch the video (Part 1) to learn paper management strategies including creation of a simple system to process incoming paper.

Organizing Challenges: Transitions and Paper, and How to Overcome Them (Part 1)

Linda Samuels' Smead interview with John Hunt - Part 1

3. Emotions

Organizing can be more challenging, especially when we have a strong emotional attachment to our possessions. This can happen when we’re experiencing grief or loss. Decision-making can be more difficult making it harder to let go. Watch the video (Part 2) to hear about possible strategies, which include engaging the help of a supportive, non-judgmental friend, family member or professional organizer and allowing your belongings to have “safe passage.”

“Organizing can be more challenging, especially when we have a strong emotional attachment to our possessions.”

— Linda Samuels, CPO-CD®, CVPO

4. Maintenance

Organizing involves not just establishing workable systems, but also maintaining them. Maintenance is an often overlooked, yet integral part of the organizing process. Watch the video (Part 2) to learn some maintenance tips including building in regular daily, weekly, monthly or quarterly stopgaps.

5. Mindfulness

Distractions interrupt our focus and frequently disrupt the organizing process. When organizing, we can focus on the future or past instead of the present. Watch the video (Part 2) to learn some mindfulness strategies including using “Full Circle Thinking”, where you purposefully pay attention and are mindful of what you’re doing while you’re doing it. Focus on one “circle” at a time until it’s complete such as “I’m opening the drawer and closing it.” Or, “I’m unlocking the door and placing my keys back in their home.”

Organizing Challenges: Emotions, Maintenance, Mindfulness, and How to Overcome Them (Part 2)

Linda Samuels' Smead interview with John Hunt - Part 2

What is your top organizing challenge? Are there strategies that work for you? What are the possibilities? I’d love to hear your thoughts. Come join the conversation!

Success is such a personal thing, even when it comes to organizing success. We view and define it differently. Some of us are excessively hard on ourselves and barely allow any acknowledgment of success or progress.

Sometimes we’re so focused on our goal that we rush through the tiny successes along the way, barely noticing them. What I see most often with clients is how overwhelmed, especially at the beginning of a large organizing project, can color their definition and expectation of success. In those situations, “completely done” is what success means to them, and until that happens, they remain in a very negative place. As I said, success is personal. We experience it differently.

What does organizing success look and feel like for you?

While I recognize that we each define organizing success differently, when working with clients, I help them celebrate and acknowledge the small successes along the way. Because let’s be honest. No project gets done in one simple stroke. Projects only get done by working consistently over time, piece by piece, and by changing some habits and behaviors in the process. It’s essential to cheer yourself on, do a happy dance, or shout out some “woohoos!” with each small success. These will help you relive the success and propel you forward for more success. You’ve heard this before, and it’s worth repeating: Success breeds more success.

Remember that organizing success has a range in what it looks like. Here are some recent client and personal organizing successes that have brought about high fives, big sighs, and huge smiles:

• Editing a box of old papers

• Labeling toy bins

• Deciding to let go

• Creating a resource list for an organizing project

• Decluttering the corner of a living room

• Clearing and organizing papers and “stuff” from kitchen surfaces

• Packing for an upcoming trip

• Preparing tax information for accountant

• Unpacking and organizing the last few boxes from a recent move

• Editing and organizing child’s clothing closet

• Handling daily incoming mail

• Hiring an onsite shredding company to shred decades worth of papers

• Organizing a pile of papers from the office desk

• Making a to-do list for a massive organizing project

• Organizing past event papers into accessible files

• Seeing donates, trash, and recycling taken away by hauling company

• Hiring professional organizer to help with an organizing project

What does organizing success look and feel like for you? I’d love to hear your thoughts. Come join the conversation.

One thing that has become increasingly clear to me over these past years is that success is impossible in a vacuum. There are people, insights, and learning that are part of our journey and help us experience success with our projects, paths, and purpose. So whether you’re facing a daunting organizing project, pursuing a new career path, or searching for your life’s purpose, you will need the help, guidance, and emotional support from others to get there, wherever “there” is.

As a professional organizer, I’m often enlisted to be on someone else’s team. I love that. I get to be cheerleader, planner, strategist, organizer, list maker, worker, coach, resource-ist, support-giver and more. Clients will often remark that they “couldn't have accomplished this without me.” And while I’m grateful for their kind and encouraging words, I remind them that it was a team effort. Success happened because they stayed the course and were open and willing to enlist help. I am continually grateful for being part my clients’ success team.

“Success is impossible in a vacuum.”

— Linda Samuels, CPO-CD®, CVPO™

I’ve recently embarked on a huge family project to help my Mom sort through her home of 55+ years. At this juncture, because it’s hard for her to do, it’s pretty much me that’s leading the project. I understood that a successful outcome would only be possible by creating a new team, which I’ve dubbed, “Team 152.” And it’s so interesting to be on this side of the project where the decisions and attachments are often emotional ones. I have a new appreciation for what my clients grapple with.

The team I’m assembling grows daily, but so far the members include family and friends that have offered to help and companies that haul, organize, repair, resell, clean, recycle, and accept a variety of donations. As the project progresses, even more people and resources will be added to Team 152.

Two things are crystal clear:

• This project will take time, patience, and a consistent effort.

• While the project feels daunting right now, the help from the team is getting me through.

Who makes up your success team? If you don’t yet have a team, whom could you enlist? I’d love to hear your thoughts. Come join the conversation!

Summer is coming to a close. Families are gearing up for the new school year, which includes every stage from preparing little ones for kindergarten to launching older kids off to college. Even if there are no longer kids in the picture that you need to help, this part of the summer season is often a transition time. We can feel the days shortening and the temperatures getting slightly cooler, especially in the northeast where I live. Here’s the thing. When we are in the midst of change and transition, we can often feel anxious about the past and some trepidation about the future. That’s normal.

Practicing mindfulness, both formally through meditation and informally by allowing ourselves to focus on the present, can be enormous in helping us to navigate transitions with less stress and more enjoyment.

As you may know, I’ve been exploring mindfulness beyond my customary way of being to include daily mindfulness meditation, journaling, reading, and formal learning. I’m grateful for the wonderful teachers and guides I’ve had so far that include Laurence Magro, Jon Kabat-Zinn, Amy Reyer, Ellen Langer, Tara Bennett-Goleman and Daniel Goleman. I’m so thankful for finding them at this juncture in my life.

Just the other day, I had one of those ah-ha moments. There’s another mindfulness teacher who has been helping me my entire life, but especially these past few years. It's my mom. She has vascular dementia. At this point, her memory of the past is fairly compromised. The future is no longer a real concept because her short-term memory has also been affected. She lives very much in the present. She finds joy in the present through playing piano, listening to music, singing, dancing, having conversations, being with people who care about her, exploring the garden, holding hands, enjoying a beautiful day, or being playful. When I’m with her, I enter her world wherever she is and we experience each moment for all that it is. She’s helped me to appreciate the now even more, to savor these precious moments with her. I slow myself down so that I can be here now.

These past few weeks I’ve missed being with you as I’ve been involved with family that needed my time and attention. I’m so happy to be back. I look forward to hearing your thoughts. Come join the conversation! What discoveries have you made from those that help or guide you?